How to Use Custom Printed Invoices

As a business owner, you know that invoices are an essential part of running your business. Whether you're an HVAC company, an auto repair shop, or a retail store, invoices are an integral tool for your business. 

Not only do they serve as a record of the products or services you've provided to your clients, but they also communicate your payment terms and help you get paid on time.

Custom printed invoices allow you to fully personalize your invoices with your business's logo, brand colors, and design elements.

This not only helps to strengthen your brand and make a lasting impression on your clients, but it also adds a level of professionalism and attention to detail that sets you apart from your competitors.

Knowing how to use a custom invoice is important, and you might be surprised at the wide range of options you have when it comes to formats, the amount of information that can be included, and more.

Sections You Must Have

While your invoice may be as complex or simple as fits your needs, you’ll find that there are some important areas that must be present.

One of those is your company name and contact information. This should be located at the top of the invoice, generally on the left-hand side. Make sure that your company name, phone number, email address, and mailing address are listed.

This is important for ensuring that the company or individual receiving the invoice knows whom it’s for, and how to get in touch if necessary.

You’ll also need sections detailing the purchaser and where the items were shipped (if shipping was needed). It’s generally best to have several blank lines where the name of the purchaser can be written by hand, as well as a separate area for the shipping/delivery information.

Item Information

Invoices are useless without an itemized list of the products or goods sold/delivered to the buyer. Make sure your commercial invoice has an area for the quantity, item description/stock number, the unit price, and the amount for all the units together. For instance, you might have something that looks like this:

QTY: 12    Item: #265669-9   Unit Price: $12   Total: $144

The more space you have for this information, the more accurate your invoices will be. However, you don’t have to be extremely detailed here. Just make sure there’s enough room for the information needed for accurate reporting.

Optional Elements

Each company will have its own unique needs when it comes to custom printed invoice layouts and formats. Make sure you have optional elements that fit your specific requirements. What might those be? Here are a few examples:

Salesperson: This information can be helpful for both the buyer and the seller, particularly in a situation where compensation is based on commission, or where the buyer wants to develop a lasting relationship with a single salesperson.

Customer Number: Some businesses assign each customer a number. This is used for both manual and computerized recordkeeping. If your business follows this practice, make sure your commercial invoice has space for the customer number (somewhere near the top is best).

Order Number: Some companies track orders and shipments by number. If that’s the case for yours, make sure there’s somewhere to put that information.

As you can see, there are plenty of useful ways to use a commercial invoice. Make sure you’re buying yours from a high-quality company capable of delivering different invoice sizes and configurations to fit your needs, though.

Print Custom Invoices with DesignsNprint

Get invoices that accurately reflect your brand and make a professional impression on your clients from DesignsNprint! Our easy-to-use online ordering process makes it simple to create and order your custom invoices in just a few clicks.

Don't miss out on this opportunity to take your invoicing process to the next level. Browse our selection of custom invoice forms here.