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10 Critically Important Stationery Every Auto Repair Shop Needs to Survive Today

As an auto repair shop, it’s vital that you have the right forms, invoices, and reports for both your technicians and your clients. Given the wide range of options out there, it can be difficult to determine exactly what you need to keep stocked in your business, though. We’ve listed the 10 most important stationery every auto repair shop needs to have on hand at all times in order to not just survive but to thrive.

auto repair shop stationrey

1. Auto Repair Invoice

An auto repair invoice is vital – it provides all the fields necessary to note the make and model, the type of repair needed, part numbers, the work done, hours logged on the job, and a great deal more. These can and should be personalized for your shop, as well. Put your shop’s name, logo, and contact information at the top of the invoice.

2. Letterhead

Make it official – letterhead ensures that all of your communications are branded, whether you’re invoicing a vendor for parts, ordering tires for your warehouse, or sending your customers a thank you letter or discount offer. Letterhead should have your company’s name, logo, and contact information at the very top, with plenty of white space for your message.

3. Work Orders

Work orders are important tools for repair shops serving commercial clients. With these forms, you’ll be able to give fleet operators, rental car companies, and any other commercial client the information they need to streamline billing and payment on their end while minimizing headaches for your administrative staff.

4. Vehicle Inspection Report

A vehicle inspection report provides essential information for both your customers and technicians. They can be used during oil changes to note the condition of vital components and systems (tire wear, brake wear, level of engine coolant, etc.) and then handed off to the customer at the end of the service.

5. Tire Service and Auto Repair Invoice

No two tire jobs are identical. With these forms, you’re able to note the type and quantity of tires, whether the job includes valve stems and balancing, and a great deal more.

6. Transmission Repair Invoice

Why use the same repair invoice for every job? Transmission repair or replacement is incredibly complex, so it makes sense to have an invoice specific to those needs.

7. Pre-Service Inspection Form

Increase your upsell and the information available to your customers and technicians with a pre-service inspection form. Have your advisors use these during service write up, and everyone wins.

8. Oil Change Invoice

Up to 75% of your daily workload is made up of oil changes. Use this form to streamline the process and give both your customers and technicians the information they need.

9. Recommended Service Forms

Increase your service upsell with recommended service forms. Simply let your technicians complete one of these forms while servicing the vehicle, and then make those recommendations to your customers.

10. State-Specific Repair Invoice

Quite a few states have very specific laws and regulations regarding the automotive repair and invoicing. If you operate in such a state, make sure you have the applicable repair invoice for your needs.

These are just some of the important stationery that every auto repair shop needs in order to thrive in today’s world.


Posted on June 11, 2015